This guide walks you through the process of updating the email signature for any user in your domain using the User Module. Whether you need to standardize signatures across your organization or make individual updates, follow these steps to quickly modify a user’s email signature.

Step 1: Navigate to the Users Section

  1. Go to Your Domain → Users.

Screenshot showing the dashboard menu with the Users section highlighted

Step 2: Search for the User

  1. Use the search box (1) to find the user whose signature you want to change.
    You can search by their primary email address or full name.
  2. Perform the search by clicking the magnifying glass icon or pressing Enter.
  3. The results will appear in the table (2).

Screenshot showing the User Module before performing a search

Step 3: Open the Signature Editor

  1. Locate the user in the search results.
  2. In the Actions column, click the Edit Signature icon for the selected user.

Screenshot showing the User Module after performing a search for ‘joe’

Step 4: Edit the User’s Signature

You will be redirected to the signature editor screen. On this screen, you can:

  1. View the current signature set up for the user (1).
  2. Update the signature using:
    • Graphical Editor: Make changes directly.
    • HTML Editor: Switch to HTML editing by clicking the icon (2).
  3. Save the changes by clicking Update Signature (3).

Screenshot showing the screen for editing a user’s signature

Step 5: Save and Confirm Changes

  1. After clicking Update Signature (3), the signature will be saved.
  2. A success message will appear, confirming the update.

Screenshot showing the screen with a success message after updating the signature

That’s it! You’ve successfully updated the user’s email signature.