Signature Enforcing is the way to make sure that signatures are applied to users on daily basis. signaturky is running a daily job that applies configured rules and sets signature for users in a domain.

A basic configuration is to create a single rule that will set a selected signature for every user in a domain.

Basic configuration

Screenshot presenting part of application - signature enforcing, ,

Easiest way to create most wide (domain wide) rule is to click on Signatures -> Signature Enforcing (1) that will open Signature Enforcing module. Then click on + Add enforcing for the entire domain (2) button and follow the step-by-step creator:

  1. Select signature template
  2. See the preview of the signature, leave the options Recursive and All domain selected.
  3. Click on Create rule button.

The rule is created. Now you can select time when the enforcing job will run. On Signature Enforcing screen, in the upper right corner select the time (time is in the timezone configured in the Configuration -> Settings) and click on Save button.

From now every day the enforcing job will run and set up signature for all users in the domain to the same style. You can check the results daily in Signatures -> Change Signature Results.

Advanced configuration

You can create more than one enforcing rule to further customize the signatures on user, group or organizational unit basis. To create additional rules:

  1. navigate to the selected scope module in Your Domain section (Users, Groups or Organizational Units),
  2. search for the user, group or OU you want to apply rule,
  3. click on link () icon to start creating the rule,
  4. select signature template to be used with rule and set additional options like domains, emails or recursive
  5. click on Create rule.

For detailed step-by-step guide (with images) of creating enforcement rule for please see:

Order of applying rules

The rules are applied in the way that most narrow rule is applied.

Following order is used:

  1. user rule - if there is match for user as well as email address or all emails are selected in rule,
  2. group rule - if there is match for user’s group membership as well as domain or all domains are selected in rule,
  3. organizational unit rule - if there is match for user OU membership as well as domain or all domains are selected in rule.

In situation where no rule is matched - no signature will be changed. Because of that there is possible to enforce signatures for only subset of users in the domain.